DOCUMENT CONTROLLER

REQUIREMENTS:

• Minimum of 10 years’ experience included 4 years in KSA.
• Fluent in English. (Arabic preferable)
• Candidate preferably currently located in Jeddah with transferable Iqama.
• Must have construction/infatuation projects experience.
• Must have experience in using document management software (Aconex / Contract Manager, etc.)
• Must have expertise in using MS Office and other relevant software.

DUTIES & RESPONSIBILITIES:

• Prepare necessary procedures, process & forms required for document control department.
• Provide guideline to design consultant’s & contractor’s document controller to prepare and submit documents according to the defined procedure & process.
• Check all the Drawings & technical documents submitted by design consultant, either submitted documents are in line with procedure/process or not.
• Maintain electronic log sheet of all incoming and outgoing correspondences, drawings, technical documents etc.
• Documents classification sorting, filling, archiving and retrieval of documents in a standard indexing and filing system.
• Prepare weekly/monthly report and summaries status of all correspondences, technical documents, drawings etc.
• Receiving of drawings, technical, documents & correspondences from consultant & client, and distribute to concern department/personnel of the project for necessary action.
• Prepare and transmit outgoing transmittals, letters and approval etc. intent for transmitting to design consultant, contractor or client.
• Doing closely follow up for pending incoming & outgoing correspondences (required response).
• Attend weekly progress meeting & prepare MOM of the meeting.
• Maintains hard copy and soft copy of all documents related to project.
• Make sure the integrity and accessibility of all projects related documents when needed.
• Secure and keep confidential information in accordance with company policies and standard business practices.
• Overall, in-charge with administration process and organization management of the office areas.
• Experience in using various software for project documents management such as Aconex, Primavera Expedition (Contract Manager), etc.

Qualifications:

• A degree in Civil Engineering.
• Membership and certification from relevant professional organizations (i.e., RICS, CCP, AACEI).
• 10+ years of Cost Control experience
• At least 5 years’ experience in Saudi Arabia
• Experience in marine projects expertise, commercial / contracts specialists’ construction of infrastructure
• Readily available in Saudi Arabia with transferable iqama

Job Description:

• The Cost Engineer reports to the Project Manager and liaises with all other Cost Management, Unit members. Coordinate with client’s senior representatives, Contractors, Subcontractors, and Consultants as necessary.
• Support the Project Manager in establishing and implementing department policies, goals, objectives, and procedures as approved by the Project Marine.
• Support and participation in preparing the project’s budgets and five-year plan and updating it annually.
• Support and participate in preparing the annual project budget plan.
• Review the estimated cost of projects before the bidding phase.
• Develop and follow up on invoicing and payment processes.
• Managing the project’s change management, review, and audit claims process.
• Participate in monitoring the project, reporting and managing project dashboards.
• Review projects cash flow and recommends best practice for planning and updating.
• Represent the department in management meetings as necessary.
• Coordinate with client departments and divisions to implement the current and future deliverables and initiatives.
• Provide guidance, directions, and specialized assistance to projects.
• Monitor project cash flow, advise departments of any deviation in plans, and provide input and feedback to rectify deviations.
• Coordinate and develop related reports for inclusion in the Unified Monthly Report prepared by Cost Management Department.
• Establish, measure, and report the achievement of department goals and targets, KPI and performance.
• Assist the Project Manager in identifying staff knowledge and skill sets gaps and implementing appropriate training.
• Perform other duties as assigned by the project manager.

Bachelor’s degree (civil engineering)

Must have experience in Primavera P6 and other scheduling software

Preferably with PMP certification

Minimum 10 years or more of relevant experience with proven track record in project planning and scheduling.

Minimum 5 years’ experience in Saudi Arabia

At least 2 years of experience in "Marine" projects.

Experience in handling independently planning function in Saudi Arabia

Experience in delay analysis

Experience in developing detailed / dashboard reports.

Demonstrated ability to develop WBS and scheduling requirements for projects.

Good presentation skills.

:

Experience in development of planning procedure

Experience in development and monitoring of master schedule.

Directly responsible for reviewing and give comments on contractors’ submittals for the base (target), revised or recovery schedules.

Directly responsible for the development of design schedule, pre-bid schedules, shop drawing and submittal schedules, separate contract schedules and occupancy schedules.

Review Contractors’ periodic schedule updates, weekly report and monthly report.

Highlight delays in critical activities in the design and construction schedules.

Provide recommendations when actual progress deviates from scheduled progress so that work may be re-scheduled or accelerated to provide for on-time completion.

Directly responsible for the preparation of the monthly schedule portion of the Project / program reports, including narrative and all scheduling update reports.

Additionally, responsible to compiling information provided by others into the reports

Prepares monthly dashboard reports for major projects and capital program

Attend project progress meetings and extraordinary meetings as required.

Readily available in Jeddah, with transferable iqama.